District Insurance  and Event Notification

The AON V3 Rotary Club and DIO Handbook 2026 is Rotary’s essential guide to insurance, risk management, and youth protection. It outlines the responsibilities of clubs and District leaders to ensure that all Rotary activities are safe, compliant, and properly covered.

Every Rotary Club must nominate at least one person to read and understand this handbook and its appendices. That person will act as your club’s “risk compass” – helping guide your projects and events so they are delivered safely, responsibly, and in line with Rotary’s insurance requirements.

To help you get started, here are the key actions every club must take:

·         Complete and submit the Project & Event Notification Form (F13) and Risk Assessment Form (F14) to your District Insurance Officer (DIO) before any event or project begins.

·         Use the General Release and Indemnity Form (F2) for any sport, race, or physical activity involving non-Rotarians.

·         Ensure all vendors and stallholders at club-run markets or events have their own insurance. No insurance = no participation.

·         If using Rotary Travel Insurance, obtain a “Fit to Travel” letter from your GP before departure.

·         Do not offer Rotary insurance coverage to other organisations or groups – this is strictly prohibited.

·         All Youth Program Volunteers must complete the Youth Volunteer Information & Declaration Form (F8) and undergo screening, including reference checks (F9).

·         Complete and return your club’s Annual Insurance & Compliance Declaration by the due date provided by your DIO.

·         Any contracts or agreements with councils, government bodies, or private venues must be reviewed by your DIO before signing.

• AON V3 Rotary Club and DIO Handbook 2026
• Changes from Rotary Club Handbook 2024-2025 to AON V3 Rotary Club and  DIO Handbook 2026
• v2.0c Club Rotary Handbook Appendices 2026
• Frequently Asked Questions
• APPENDIX F1 Rotary Insurance Travel Authorisation Form
• APPENDIX F2 General Release and indemnity Form
• APPENDIX F3 One off Event Liability Insurance
• APPENDIX F4 Event Cancellation Insurance
• APPENDIX F5 Incident Report Form
• APPENDIX F6 Club Youth_Student Protection Compliance Check
• APPENDIX F7 Basic Youth Protection Screening
• APPENDIX F8 Rotary_Rotaract  Youth Volunteer Information and Declaration Form
• APPENDIX F9 Rotary_Rotaract Volunteer Information Reference Check Form
• APPENDIX F10 Register of Youth Workers
• APPENDIX F11 Rotary Youth Protection Incident Report
• APPENDIX F12 Abuse Incident Report
• APPENDIX F13 Project and Event Notification Form
• APPENDIX F14 Rotary Project Risk Assessment Form

For any questions or support, please contact your District Insurance Officer (DIO) or your District Governance.

Let’s work together to ensure every Rotary project is safe, well-managed, and fully protected.